If you’re a business owner or manager, you know that you do dozens of tasks everyday that are wasting your time. But what you may not realize is that they are also wasting your money. For one thing, hiring hourly or contract workers to complete some of the more mundane office tasks is much cheaper than asking an in-office employee to do so. While you can pay them just for the work they complete, hiring a full-time or even part-time worker means you usually pay them even for hours they’re just sitting there with nothing to do. But aside from that, outsourcing some of the simpler tasks can free up you and your staff to work on the things that actually bring revenue into your company. For example, do you spend two hours every morning responding to emails with basically the same information? This is likely something you could outsource for cheaper than what your time is worth. And there are many other tasks you may not have even realized are a drain on your resources.
Appointments and reservations
Imagine the time you could save if you outsource all the tedious phone calls you have to make for doctor’s appointments, meeting times, and dinner reservations. It might surprise you to know that you can delegate these tasks to a virtual assistant very inexpensively. In fact, sites such as Fancy Hands charge minimal fees, and you can outsource as many or as few tasks as you want. And you’ll only pay about $3 per task. Or you can find a private virtual assistant who would be available on a contract or as-needed basis. Even if you were to hire a virtual assistant for a set number of hours, it would likely still cost you less than an in-office employee. You can also usually discontinue their services at any time without any hard feelings.
Nearly 80 percent of small businesses use social media to promote their businesses. And if you don’t have a presence on one of the platforms, you’re missing out. But keeping up with how many times to post and what to post to stay in your followers’ news feeds can be a nightmare. Best leave that to the professionals you can outsource it to.
Unless you are a graphic artist yourself or have one on staff, it’s a good idea to outsource the design of all your marketing materials. You can find great designers on sites such as Fiverr or Upwork. And you can view their work right there online to decide whether they’d be a good fit. Good designers aren’t always cheap. But if you only have need of those services a couple of times a year, it’s certainly cheaper than hiring one full-time. Besides, having your materials professionally designed will enhance your company’s image.
You know that most of your email tasks can be outsourced without any problems. You might have an inbox full of customer service questions every morning. Or you might even have tons of promotional emails that you’re not sure if you’ll need. You can easily train someone to filter your emails and mark the ones that might be important for you to read or answer.
One of the biggest time-wasters for medium- to large-sized companies is usually accounts payable. You may have an entire department dedicated to this, but it’s wise to see whether outsourcing it could save you money. One way that an online check writing service can make your life easier is by streamlining your payment processes. Most companies have several vendors, and each of these vendors might require different payment methods. One might still work only with checks and one might require electronic payment. An online accounts payable can keep track of this for you and save you the money it would cost to set up various payment processing methods.